Excelsior Correspondent
JAMMU, Aug 2: The Finance Department of State Government has asked all Administrative Secretaries to direct their subordinate offices to strictly follow the fundamental principles of public buying for procurement of goods and hiring of services.
According to a circular in this regard, for fair and equitable treatment of suppliers and promotion of competition in public procurement, economy, efficiency, fairness, transparency, quality and amount of money are six core principles, to be followed.
The procedure to be followed in making public procurement must conform to certain yard sticks, such as; the description of the subject matter of procurement to the extent practicable should be objective, functional, generic and measurable and it should not indicate a requirement for a particular trade mark, trade name or brand.
Further, the specification in terms of quality, type etc, as also quantity of goods to be procured, should be clearly spelt out keeping in view the specific needs of the procuring organizations. The specifications so worked out should meet the basic needs of the organization, without including superfluous and non-essential features, which may result in unwarranted expenditure.
The technical specifications shall to the extent practicable, be based on State/national technical regulations or recognized state/national standards or building codes such as BIS, wherever such standards exist and in the absence, be based on relevant international standards.
The circular further says that a complete schedule of procurement cycle from the date of issuing the tender to date of issuing the contract should be published when the tender is issued.
All Departments shall prepare Annual Procurement Plan before the commencement of the year and the same should also be placed on their website while care should be taken to avoid purchasing quantities in excess of requirement to avoid inventory carrying costs, the circular reads adding that offer should invited following a fair transparent and reasonable procedure.
The circular makes it clear that at each stage of procurement, the procuring authority must place on record in precise terms, the considerations which weighed with it while taking the procurement decision.
Trending Now
E-Paper
Follow our WhatsApp channel