Excelsior Correspondent
JAMMU, Oct 26: Taking cognizance of the alleged non-seriousness in handling official files, the Government has directed all the Administrative Secretaries to ensure that files and notes are maintained as per the procedure prescribed in the manual of Secretariat procedure.
According to a fresh circular, issued in this regard, the Government has observed with concern that official files are being submitted without numbering the pages on either the note side or the correspondence side while in many cases, the note paras are not numbered. Further, the coordination cases of some departments are submitted without para numbering while it has also been notices that officers/officials do not write their names and designations below their hand-written notes in files.
“According, it is impressed upon all the Administrative Secretaries to ensure that note sheet and the pages on correspondence side of files are properly page-numbered and the note paras are numbered; pages are tagged inside the file to prevent them from getting torn, file covers are changed whenever required, each official/officer write his/her full name and designation below the typed/hand written notes in files and submission of near files, supported by neat flaps and torn or tagged note sheets be taped and their dummies preserved for future use,” says the circular.
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