Mail

Computerise G P Fund Organisation-I

Sir,

What a fine letter appeared in the Daily Excelsior dated May 14, 2001 written by Mr. Shakeel Ahmed Raina (Rajouri) under the title "Should Fund Organisation continue"? wherein he has supported that the G P Fund accounts of the Government employees of the State should be maintained by the Nationalised Banks. Besides, this bears reference to a series of letters by various G P fund subscribers, authors and writers published in various dailies of the State advocating revamping and winding of the G P fund Organisation of the J&K State. In this context, I as a G P Fund subscriber appreciate all these authors for highlighting the common problem of the G P Fund subscribers particularly Mr. Shakeel Ahmed Raina for his article" Calculate your G P Fund I, II & III published in DE/State Times Jammu Dated 29.10.2000, 03.12.2000 and 12.5.2001 which is very much helpful to the G P fund Subscribers of the state for properly calculating their G P Fund Accounts easily by themselves.

Till now much has been published about the mal-functioning, mismanagement of the G P Fund organisation of the State but unfortunately no concrete solution has been sought out by the J&K Finance Deptt. in this regard till date. There is no accurate accountability of the G P Fund accounts as the G P Fund statements issued by the concerned DDOs and G P Fund schedules issued by the District Fund officers of the State hardly tally when compared together. The interest on G P Fund is either calculated wrongly or kept uncalculated and many entries are found missing.

At the time of inter District transfer of an employee the G P Fund balances of accounts are not transferred to the other District fund office well in time but after a long delay which creates problems for the G P Fund subscribers.

The G P Fund pass book is not treated as an authentic document though this pass book contains all the details of the G P Fund including TV No. and date of encashment, net amount of the bill grass amount of the bill, name of the treasury, GPF subscription, recovery and refund etc. The procedure for withdrawal of the G P Fund is very much cumbersome.

The G P Fund schedules for the year 1977-78, 1998-99, 1999-2000, and 2000-2001 are still in the backlog. The example is of the migrant education employees of the migrant cell. Directorate of School Education Jammu where not a single employee has received his G P Fund schedule beyond 1996 when there is no dearth of the staff in the various Distt. Fund offices, District Fund Office (Migrant cell) Jammu.

Therefore, to put an end to the mismanagement the mal-functioning of the Distt. Fund offices of the state I suggest that the only permanent practical solution to this problem is that the G P Fund organisation should be computerised so that the accurate, perfect accountability will be available to the G P Fund subscriber like that of Banks, and other institutions of the whole country.

Yours etc..
Ashok Koul'Lalpuri'
19/5 Bhawani Nagar
Talab Tillo
Jammu

Computerise G P Fund Organisation-II

Sir,

It is undoubtedly un-ethical to cast aspersions on the working of an institution or organisation, unless a close appraisal of the working of such organisation is not undertaken and all factors that contributed to its mal-functioning are carefully studied, analysed and identified. The fund organisation is no exception to this rule or principal.

It has never been held by any one that the officials of funds' offices are not responsible for the present state of affairs in fund offices. Admittedly they are and required to be admonished, however, the whole buck cannot be passed on to them. There are two other agencies also that are equally responsible for such state of affairs in the funds offices and those included (a) Drawing and Disbursing Officers (DDOs) and (b)-Treasury officers, (TOS). These agencies are assigned with the primary/mandatory functions of recovery of G P Fund subscription/Insurance premium from the Government servants and also the maintenance of initial accounts that form basis for individual's ledger accounts posting in fund offices and thus the role these two agencies cannot be overlooked.

While DDOs are assigned with the obligatory functions of recovery of subscription of G P Fund/Insurance premium from the staff serving under them through the medium of salary bills its accurate account at both in their office records and in the schedules to be appended with the salary bills (reflecting therein very neatly and legibly the G P Fund A/C Nos/SLI Policy Nos etc). the TOs are entrusted with the functions of scrutiny of salary bills presented at the Treasury and to ensure that recovery of G P Fund subscription/SLI premium in all case have been made, detach the relevant schedules from the salary bills and send all these schedules in consolidated form alongwith the monthly accounts by or before 25th of the month following to the month to which related. It will be appreciated that a minor mistake or any omission overtly or Covertly in the maintenance or accounts at the level of DDOs or TOs that forms the basis of ledger posting in fund office can, not only put the funds officials inconvenience but even slow down the process of ledger posting, sequencing of accounts, ultimately resulting delays in the issue of annual statements. This may also result in increase in suspense (unpost) accounts, the clearance whereof take considerable periods.

It is just an incident of few days the day I had an occasion to go to an "PDD Division" of city when DDO of that office who once happened to be my colleague disclosed that chaques (contracredits) issued by the Division during the year 1999 and even thereafter sent to Treasury alongwith G P Fund/SLI schedules are still awaiting clearance. These amounts have thus remained unposted in funds office, thereby causing interest loss to the staff. There may be other cases of similar nature., which may not have been noticed as yet.

I have therefore, very cogent reasons to disagree with my friends and hold that it would be absolutely incorrect to absolve the DDOs/TOs for the present state of affairs in funds offices.

Yours etc..
Sain Dass Sumbria
126 Pacci Dakki Jammu

  Fast Track courts

Sir,

This decision of Chief Justice Dr. B P Saraf for opening of fast track courts is a therapeutic adventure to provide cheap and speedy justice to the poor and needy. Opening of fast track courts at the remote areas of the state is genuine boost too.

On the other hand indefinite strike is launched by the Jammu Bar Association to protest against opening of Fast Track courts.

It needs to be underlined that to have speedy justice is a fundamental right which flows from Article 21 of the constitution (right to life). Hence opening of the Fast Track Courts is a good move and it should be appreciated by every one.

Yours etc..
Pacifist
Kathua