Functioning of
Fund Office
Sir,
This is in
reference to the write up of Virinder Kishen
published in your esteemed Daily March 5, 2001
regarding revamping of G P Fund Organisation. In
this connection, it is submitted that District
Fund offices, probably, came into existence with
effect from 1.4.1986 and before that G P Fund
accounts of the State employees were being
maintained by the Accountant General J&K.
Similarly, State Life Insurance of the employees
were maintained by the Finance Department at
Srinagar which subsequently of Jammu Division
employees were transferred to its wing at Jammu
for further maintenance. As before 1.4.1986, the
pay bills in the Treasuries were passed for net
amount and there was no separate submission of G
P Fund and State Life Insurance Accounts by the
treasuries to the A. g. or SLI office but after
detachment of the schedules the accounts were
maintained as a result of which there was
possibility of mixing credits but A G Office
always pointed the same on the backside of the
Annual Accounts Statement of the concerned
employees which District Fund Office is not doing
in any of the case thus putting the concerned in
suspense. From 1.4.1986, the Treasury Officers as
per prescribed procedures are passing the pay
bills by including the total G P Fund
subscription and State Life Insurance premium
deducted in the bill duly supported by respective
schedules thereby showing the amount on this
account as receipt voucherwise in concerned cash
books of the Treasury. The schedule of G P Fund
and S. L. I. have to be detached from the bills.
At the close of every month the Treasury officers
have to prepare the receipt and payment account
of G P Fund and S.L.I for the whole month and
then to be sent /delivered in the respective
offices on due dates. Accordingly, these officers
have to make posting from the G P Fund,S L I
schedules in the ledger account of the concerned
employees monthly and after close of the
financial year he has to issue G P Fund Account
statement and as such no room is left for missing
credit on account of non-receipt of G P Fund
deduction schedule. The only defect which exists
in the whole system is that when any subscriber
at the time of his transfer from one Distt. to
another or on his retirement applies for transfer
or final refund the debit/credit statements duly
authenticated by all the DDOs under whom the
concerned official served are got enclosed with
the case which is not necessary as these are
required only for the period after the issue of
last Annual Account Statement which was also the
practice at the time of maintenance of G P F
Account by the AG office. As regards State Life
Insurance no body knows asto what they are doing
in the matter. However, whey any employee at the
time of maturity of his policy applies for the
payment there are many missing credits which is
not only difficult but quite impossible for
concerned to collect the same from different DDOs
where he has had worked during his so long
service and being helpless compelled to get the
payment whatever is offered to him by the
Accounts Officer of State Life Insurance as final
settlement of the case. In this case, when
regular monthly account duly supported by
schedules are sent/delivered to him by the
Treasury Officers there is no question of any
missing credits. The remedy is very simple which
lies in accountability to work and in case it is
not possible then all these District Fund Offices
and State Life Insurance Offices needs to be
closed and Accounts transferred to J&K Bank
for its further maintenance after devising some
procedure as is being done in respect of
disbursement of salary of the employees.
Yours etc...
B L Balwal
Udhampur
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